Expenses

Business Policy

The University year is divided into two semesters of approximately 15 weeks each and a summer semester of approximately eight weeks. Expenses are charged and payable by the semester since each semester constitutes a separate unit of operation. A student may enroll at the beginning of any semester.

Students are responsible for meeting all financial obligations to the University when they fall due. West Georgia reserves and exercises the right to deny admission, to withhold transcripts and other educational records, to cancel the enrollments of students, and to delay the graduation of students who fail to meet promptly their financial obligations to the institution. Each student is responsible for keeping informed of all registration and fee payment dates, deadlines, and other requirements by referring to the official calendar and announcements published in the course bulletin, students UWG email account, and other printed and posted announcements.

Students who fail to satisfy financial obligations in a timely manner will be referred to an outside collection agency and will be held responsible for any additional charges not to exceed 33.3% associated with the collection of an unpaid debt.

To ensure that financial operation is in conformity with the policies of the Board of Regents, certain regulations must be observed. Fees and charges must be paid by the published deadlines. Fees and charges may be paid in cash, by MasterCard, Discover, American Express, VISA, or by check in the exact amount of the student’s bill. If any check is not paid on presentation to the bank on which it is drawn, a service charge of $25 or 5%, whichever is greater, will be made. When one fee check or two non-fee checks have been returned by any student’s bank without payment, their check cashing privileges will be suspended for a year. Registration at the beginning of each semester is not complete until all fees and charges have been paid. If a student’s fee check is returned for non-payment by their bank, the registration is subject to cancellation and a late fee of $75 will be due in addition to a service charge of $25 or 5%, whichever is greater. In the event, a student’s registration is cancelled and the student seeks the reinstatement of classes, a $200 fee will be assessed to the student and is due upon reinstatement along with all other charges on the student’s account.

Tuition and Other Student Fees

All students pay the established tuition and mandatory fees (e.g., health, athletic, technology, activity, Campus Center, transportation fees, and etc.) that are listed on the Office of Student Accounts and Billing Services website at https://www.westga.edu/student-services/studentaccounts/index.php.  

Table of Charges

Registration at the beginning of each semester is not complete until all fees and charges have been paid, including for previous semesters. Fees and charges are due by the published deadlines. A late fee is charged beginning the day after new student registration. See the Office of Student Accounts and Billing Services site at https://www.westga.edu/student-services/studentaccounts/index.php for tuition and fees.

Residence Hall Charges Per Semester

Housing rates can be viewed on the Housing and Residence Life website. Contracts are for nine months, although rates are listed per semester. The Housing Rates page includes the rates for the Application Fee, Special Interest Housing Fee, and Social Fee, which is assessed each semester to all on-campus residents except the Village residents (due to Comprehensive Fee). The social fee is used to support resident hall activities.

For a combined listing of meal plans and residence halls, see the Office of Student Accounts and Billing Services site at https://www.westga.edu/student-services/studentaccounts/index.php.

Meal Plans

Signing up for a meal plan is easy using our online registration form, which can be found on the meal plan website. If you need assistance or have questions, our office is located in the Momentum Center. You can also contact us by email at thecard@westag.edu or by phone at 678-839-6525.

Meal Plan Membership Terms and Conditions

• Meal plan memberships can only be removed before the END of the drop/add period.
• Meal plan membership changes or cancellations made before the end of the drop/add period will be charged at a prorated amount.
• Payment for meal plan memberships must be made by the final drop date. Payment information can be found on the Office of Student Accounts and Billing Services website. Classes will be reviewed for cancellation if payment is not received by the deadline.
• Any meal plan memberships or upgrades added after the drop/add period must be paid in full immediately. Failure to pay may result in a HOLD on the student’s account. Holds can prevent students from registering for classes, receiving/sending official transcripts, or graduating from the University. Payment information can be found on the Office of Student Accounts and Billing Services website.
• Students with severe food allergies may request exemption from mandatory meal plans through the Meal Plan Appeals Request Form.
• All meal plan membership pricing is subject to change and requires final approval by the USG Board of Regents.
•  Meal plan memberships cannot be used by anyone other than the purchaser of the plan; violators will be subject to campus judicial review.
•  Meal plan memberships and Debit Dining Dollars are loaded onto students’ Wolves ID cards. Lost or stolen ID cards are subject to a $20 replacement fee. Replacement information is available on their website.
•  Meal plan memberships must be used within the semester purchased.
•  Balances remaining in Dining Dollars will be returned if the student is not enrolled in the next consecutive semester.

Meal Plan Selection:

The UWG residency requirement states that if you live in campus housing and haven’t met any of the following conditions, you’re required to choose either the Pack 21, Wolves, or Basic Meal Plan:
- You’re over 21, married, or veteran
- You’ve earned more than 30 institutional credits (not including dual enrollment credits)
- You’ve already purchased two UWG mandatory meal plans in the past (one for Fall and one for Spring) 

Students who live off-campus or have already completed their meal plan residency requirements may select any meal plan listed below,

Meal Plan Options:

PACK 21 - $2491 per semester 

• 21 Dine-In Meal Swipes Per Week
• $125 Dining Debit Dollars
• 2 Guest Meal Passes to be used at East or West Commons (per semester)

PACK 21 - PLUS 5 - $2691 per semester

• Exchange 5 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

PACK 21 - PLUS 10 - $2841 per semester

• Exchange 10 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

WOLVES - $2157 per semester

• 15 Dine-In Meal Swipes Per Week
• $150 Dining Debit Dollars
• 2 Guest Meal Passes to be used at East or West Commons (per semester)

WOLVES - PLUS 5 - $2357 per semester

• Exchange 5 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

WOLVES - PLUS 10 - $2507 per semester

• Exchange 10 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

BASIC - $2011 per semester

• 15 Dine-In Meal Swipes Per Week

BASIC - PLUS 5 - $2211 per semester

• Exchange 5 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

BASIC - PLUS 10 - $2361 per semester

• Exchange 10 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

PACK 10 - $1677 per semester

• 10 Dine-In Meal Swipes Per Week
• $250 Dining Debit Dollars
• 2 Guest Meal Passes to be used at East or West Commons (per semester)

PACK 10 - PLUS 5 - $1877 per semester

• Exchange 5 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

PACK 7 - $1190 per semester

• 7 Dine-In Meals Swipes Per Week
• $150 Dining Debit Dollars

PACK 7 - PLUS 5 - $1390 per semester

• Exchange 5 Meal Swipes Per Week for a Retail Combo or Dining Hall To-Go Meal.

BLOCK 50 - $538

• 50 Meal Swipes at East or West Commons Dining Hall

BLOCK 25 - $270

• 25 Meal Swipes at East or West Commons Dining Hall

Dining Debit Dollars - $200

• Accepted at all Retail locations and Dining Halls
• No added tax on items purchased with Dining Debit Dollars

Dining Debit Dollars Reload $50

• Accepted at all Retail locations and Dining Halls
• No added tax on items purchased with Dining Debit Dollars

If you have severe allergies to specific foods, please ask to speak to Dine West Management at either of our dining halls. Our managers and chefs will work to accommodate your dietary needs.

Parking and Transportation

Students are charged a mandatory transportation fee each semester for on- and off-campus parking and transportation services. Students must register their vehicle and obtain a parking permit to park on campus. Shuttle services are available for the Carrollton, Newnan, and off-campus retail shopping centers, including Adamson Square. Shuttle services may be adjusted according to student needs each academic year.

Refunds

The refund amount for students who formally withdraw from the Institution shall be based on a pro rata percentage determined by the number of calendar days in the semester that the student completed along with the total number of calendar days in the semester. The unearned portion shall be refunded up to the 60% point in time. Students who withdraw after the 60% point in time are not entitled to a refund of charges. All refunds will be issued through the BankMobile account.

If a student leaves the residence hall and does not withdraw from school, they are still held responsible for the remainder of the yearly room charge. Students wishing to be considered for a housing release must apply at the Housing and Residence Life office.  All housing refunds will be issued through the student’s BankMobile account.

If a student withdraws during a semester, refund of board charges is made on a prorated basis, determined by the date of official withdrawal.

Refunds will be made approximately at the end of the sixth week of the semester. All refunds will be issued through the BankMobile account.

A refund of all semester fees, matriculation fees, and other required fees shall be made in the event of a death of a student at any time during an academic semester.

USG Policy 7.3.5.3 Military Service Refunds governs the issuing of tuition and mandatory fees and pro rata refunds of elective fees due to a military withdrawal. Students who would like to withdraw for military reasons must submit a copy of their official orders to the Office of the Registrar. Students who receive a military withdrawal are entitled to a full refund of matriculation fees paid for that semester, in accordance with the USG guidelines.

For Financial Aid recipients, in order to meet Federal regulations, all refunds are credited back to the Federal Title IV programs, state programs, private, and institutional programs in the following order: Direct Stafford Loans, Federal Perkins Loans, Direct PLUS Loans, Federal Pell Grants, Federal SEOG, and other Title IV assistance, state, private, or institutional aid. Any refund remaining after these programs have been reimbursed goes to the student. All refunds will be issued through the BankMobile account.

Tuition Classification of Students as In-State and Out-of-State

All applicants who are accepted for admission or readmission to the University of West Georgia for Fall, 2011 or any academic semester thereafter, and who seek to be classified as in-state for tuition purposes, will be required to provide validation of residency and lawful presence in both the State of Georgia and the United States. The University System of Georgia allows students who have been admitted to the University of West Georgia as out-of-state for tuition purposes, to apply for in-state status through various tuition differential waivers. For more information, see the Registrar’s site at https://www.westga.edu/registrar/tuition-classification.php.