Financial Aid

www.westga.edu/finaid

The primary purpose of financial aid programs is to provide assistance to those whose personal and family resources are not sufficient to pay for the total cost of their education. Federal and state governments, the University, foundations, companies, and individuals provide these funds for worthy students. The university community also believes that academic excellence should be rewarded, and, as a result, some scholarships are awarded each year based exclusively on merit.

All applicants interested in federal and state financial aid programs must submit a Free Application for Federal Student Aid (FAFSA) and any required documentation regarding their own and their family’s financial resources. The exact composition of an aid package depends upon several factors. The extent of a student’s financial need, the availability of funds, the student’s academic record, and the date of application may affect the aid package. In order to receive financial aid at the University of West Georgia, students must be in good academic standing or they must be accepted for admission.

The principal programs available to the University of West Georgia students are outlined below. More detailed information can be found on the Financial Aid website: www.westga.edu/finaid. To obtain more information, telephone the office at 678-839-6421 or visit the website at www.westga.edu/finaid. Questions may be sent by email to finaid@westga.edu.

Financial assistance is not available to those admitted to the University of West Georgia as provisonal or non-degree post-baccalaureate status.

Academic Requirements for Receiving Financial Aid

In order to qualify for financial aid, students must have a high school diploma or GED or have completed homeschooling at the secondary level.

Maintaining Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) requirements are meant to ensure that students are able to complete their academic program in a timely manner through achieving minimum academic standards. In an age of increasing accountability for the use of federal, state, and institutional student aid funds, institutions of higher education and their students must demonstrate that financial aid funds are being used to assist students in efficiently completing their academic goals.

The University of West Georgia has developed the following Satisfactory Academic Progress policy for Financial Aid recipients to encourage student success and accountability in the use of Financial Aid funds for educational purposes. While the University of West Georgia maintains an academic progress policy for the determination of a student’s continued academic eligibility for enrollment purposes, the Satisfactory Academic Progress policy for Financial Aid purposes may be more stringent in some components in order to maintain compliance with Federal Student Aid regulations (34 CFR 668.34).

1. Consistency of Application of SAP Standards
   Unless otherwise noted, the SAP requirements as stated apply to all students regardless of the student’s receipt of financial aid funds, the student’s academic classification as an undergraduate or graduate student, or the student’s academic program. Exceptions (as noted below) will include but are not limited to the minimum GPA requirement and maximum time frame hours for graduate students.
2. Frequency of SAP Evaluation The UWG Financial Aid Office will evaluate all students’ Satisfactory Academic Progress  (SAP)status at the conclusion of each term of enrollment. At UWG, the term of enrollment is the semester. Students enrolled in summer semester will be evaluated for SAP at the conclusion of the summer semester.
3. Grade Point Average (GPA) Requirement
   1. Undergraduate students will be evaluated each semester on the basis of cumulative GPA and the total number of hours attempted. Hours transferred will be included in determining the total hours attempted; however, the cumulative GPA will be computed only on the work completed at UWG (institutional GPA). The cumulative GPA required to maintain SAP for the total number of hours attempted is given below:
      • 0 - 30 attempted hours = 1.8 minimum institutional GPA
      • 31 - 60 attempted hours = 1.9 minimum institutional GPA
      • 61 attempted hours & above = 2.0 minimum institutional GPA
   2. Graduate students will be evaluated each semester on the basis of cumulative institutional GPA. The minimum cumulative GPA required to maintain SAP is 3.00.
   3. Impacts on GPA regardless of undergraduate or graduate level:
      • Transfer credits will not be included in the quality points or GPA hours. The GPA standard is based on UWG credits only.
      • The first 30 hours of Learning Support (remedial) credits will be excluded from the GPA calculation.
      • Incomplete courses taken at UWG will be excluded from the GPA calculation.
      • Grades of W will be excluded from the GPA calculation (not from the pace of progression requirement; see next section).
      • Grades of F or WF will count in the GPA calculation as 0 quality points.
      • Beginning Fall 2020, the academic standing and institutional GPA will be based on the highest grade earned.  If a student repeats a course and earns a lower grade, the highest grade from a previous attempt will be used in calculating the academic standing and institutional GPA.
      • These Financial Aid Satisfactory Academic Progress standards do not consider an Academic Renewal GPA. All prior institutional grades are included in the SAP GPA.
   4. Grade changes that are processed after a SAP evaluation has already occurred will be included in the next scheduled evaluation; prior evaluation(s) will not be reassessed.
4. Pace of Progression
   All students will be evaluated each semester to determine that they are making satisfactory pace of progression through their academic program. A minimum 67.67% cumulative completion ratio will be required at each evaluation period. Pace of progression is defined as the ratio of the cumulative number of credit hours completed divided by the cumulative number of credit hours attempted:
   
   Cumulative hours earned/Cumulative hours attempted >= 67.67%

• Transfer credits accepted toward the student’s UWG academic program will count as both earned and attempted hours in the calculation of the pace of progression ratio.
• The first 30 hours of Learning Support (remedial) credits will be excluded from the calculation of the pace of progression ratio.
• Incomplete courses taken at UWG will not count as earned hours but will count as attempted hours in the calculation of the pace of progression ratio.
• Withdrawn courses (grades of W or WF) taken at UWG will not count as earned hours but will count as attempted hours in the calculation of the pace of progression ratio.
• Failed courses (grades of F) taken at UWG will not count as earned hours but will count as attempted hours in the calculation of the pace of progression ratio.
• All repeated courses will count as attempted hours in the pace of progression ratio. Whether the repeated course counts as earned hours will depend on the status of the first attempt:

> First attempt not successfully completed, subsequent attempt not successfully completed = neither course counts as earned credits, both courses count as attempted credits.

> First attempt successfully completed, subsequent attempt also successfully completed = one course counts as earned credits, both courses count as attempted credits.

> First attempt not successfully completed, subsequent attempt successfully completed = one course counts as earned credits, both courses count as attempted credits.

• Grade changes that occur after a SAP evaluation has already occurred will be included in the next scheduled evaluation; prior evaluation(s) will not be reassessed.

5. Maximum Time Frame
   A student must complete their degree requirements within a specified number of attempted hours (150% of the published degree length).

• A student who is pursuing two majors or a major with minor(s) is still subject to the above Maximum Time Frame limitations.
• An undergraduate student who is pursuing two UWG undergraduate degrees (concurrently or separately) will be granted an extension to 240 attempted hours. No extension of maximum attempted hours is permitted for more than two undergraduate degrees.
• A master’s degree student who is pursuing an additional master’s degree (concurrently or separately) will be granted an extension of 40 attempted hours above the first master’s degree requirement. No extension of maximum attempted hours is permitted for more than two master’s degrees.
• Graduate students above the master’s degree will only be permitted to attempt 150% of their published program length.

6. SAP Status

• A student’s SAP status will be evaluated at the completion of each term of enrollment. At UWG, the term of enrollment is the semester. Students enrolled in summer semester will be evaluated for SAP at the conclusion of the summer semester. At each evaluation period, one of the following SAP statuses will be assigned:
• Satisfactory - Student is meeting the GPA, Pace of Progression, and Maximum Time Frame requirements. Student is eligible to continue receiving federal, state, and institutional financial aid.
• Warning - Student is not meeting either the GPA or Pace of Progression requirements (or both). Student is eligible to continue receiving federal, state, and institutional financial aid for one semester only. Continued eligibility beyond the warning semester will be contingent on the student bringing the deficient requirements to the required minimum standards.
• Financial Aid Suspension - Student is not meeting either the GPA or Pace of Progression requirements (or both) after a Warning semester. Student is not eligible to continue receiving federal, state, and institutional financial aid until the deficient requirements return to the required minimum standards.
• Maximum Time Frame Warning - Student is within 10 attempted hours of the allotted attempted hours for Maximum Time Frame for the student’s degree program. Student is eligible to continue receiving federal, state, and institutional financial aid until the completion of the semester during which allotted attempted hours is crossed.
• Maximum Time Frame - Student has exceeded the number of attempted hours for the academic program. Student has exhausted all eligibility to continue receiving federal, state, and institutional financial aid.
• Financial Aid Probation - Student placed on FA Suspension or Maximum Time Frame provided an SAP Appeal, which was approved by UWG review procedures. Student must complete the requirements of an academic plan, which will be monitored by the Financial Aid Office in conjunction with other academic support offices. Student is eligible to continue receiving federal, state, and institutional financial aid for one semester only in coordination with the details of the academic plan. The student’s continued eligibility beyond the probation semester will be determined at the conclusion of each semester in coordination with the details of the academic plan.

7. Appeals
   A student who has been placed on FA Suspension or Maximum Time Frame may appeal the SAP status decision only in cases of extenuating circumstances. Examples of extenuating circumstances for which a student may file an SAP appeal may include a student’s injury or illness, serious illness or death of an immediate family member, or other special circumstances. Each SAP appeal will be reviewed individually and decisions are made on a case-by-case basis as outlined in the procedures given below.
   
   The SAP appeal process requires the submission of a written statement by the student outlining the extenuating circumstances that led to their academic difficulties, how the circumstances have now changed, and the student’s plan for improving the academic status. The written statement must be typewritten, signed by the student, and must specifically address the courses, grades, and terms of enrollment that are affecting the insufficient SAP standing. The appeal must be accompanied by supporting documentation from at least two professional individuals (business, medical, counselor, clergy, etc.) who can corroborate the student’s circumstances. If the documentation is provided by a professional (business, medical, counselor, clergy, etc.), who can corroborate the student’s circumstances.  The documentation must include the institution’s professional letterhead, the professional’s credentials, and must be signed.  Appeals may be submitted via BanWeb for current students.
   
   SAP appeals will be reviewed by a UWG committee comprised of FA staff.  A student who wishes to appeal the decision of the SAP Appeals Committee may submit a request for a review by the second Appeal Committee. The decision of the second Appeal Committee is final.
   
   If a student’s SAP appeal is granted by either the SAP Appeals Committee or the Director of Financial Aid, the student will gain eligibility for continued federal, state, or institutional Financial Aid eligibility for one semester only. If you experience problems during the semester, you will need to schedule a meeting with a financial aid advisor to review progress and discuss any problems that arise. Please email finaid@westga.edu to schedule that appointment. At the end of each semester, the financial aid office will confirm your fulfillment of these conditions. If you fail to meet the outlined requirements you will not qualify for future assistance until you meet SAP standards on your own.

8. Notification of SAP Status
   At each SAP evaluation period, the student’s SAP status will be recorded in BanWeb. Students who are placed on FA Probation, FA Suspension, or Maximum Time Frame will be notified via email to their UWG email account. Students who are placed on FA Warning will be notified via email to their UWG email account. All notifications will occur within three weeks of the conclusion of the semester against which SAP is evaluated.

Free Application for Federal Student Aid (FAFSA)

The University of West Georgia requires that a Free Application for Federal Student Aid (FAFSA) be submitted by each student who applies for federal or state financial assistance each academic year. This form is evaluated by a central processing center using federal guidelines. The University uses this information as one of the main factors in the determination of a financial aid package for the individual student. The Free Application for Federal Student Aid may be submitted online at www.fafsa.gov.

Federal Government Programs

All federal programs are subject to change including cancellation and reduction of funds.

Federal Supplemental Educational Opportunity Grants (FSEOG)

FSEOG funds are awarded by the University of West Georgia to Pell Grant recipients with exceptional financial need.

Federal Pell Grant

The Federal Pell Grant program provides federal grants to help eligible students meet their educational costs. Like all grants, the Federal Pell Grant does not have to be repaid and is awarded on the basis of need to students who are citizens or permanent residents of the United States without a previous bachelor’s degree. The Federal Pell Grant award is based on hours of enrollment. To receive a full Federal Pell Grant award a student must be enrolled in at least 12 hours. Students are limited to receive 600% of Pell awards.

Federal Work Study Program

This is a federal program through the University of West Georgia offering employment opportunities for students demonstrating financial need. 

Federal Direct Subsidized Stafford Loan

The Federal Direct Stafford Loan program allows students to borrow money from the federal government at a low interest rate. Interest rates are fixed based on current federal Stafford loan rates. No repayments are due and no interest accrues until six months after the student graduates, leaves the University, or ceases to be a part-time student. Origination and processing fees are deducted from the loan amount borrowed.

Federal Direct Unsubsidized Stafford Loan

Any eligible student, regardless of need, may borrow from the Federal Direct Unsubsidized Stafford Loan Program. The annual loan limits are listed below and include any funds borrowed through the guaranteed program. Repayment of the loan is deferred as long as the student is enrolled at least part-time; however, interest on the loan continues to accrue while the student is enrolled in school. The interest can also be deferred but would be compounded to the principal of the loan.

Veterans and Dependent Benefits

For information on Veterans and Dependent Benefits, please refer to the Veteran Benefits section of this catalog.

Vocational Rehabilitation Benefits

Vocational Rehabilitation (Voc Rehab) benefits are provided to promote the employment possibilities for disabled individuals. Applicants may be eligible to receive grants covering tuition, fees, books, and supplies. For further information, contact the Atlanta Regional Voc Rehab Office at 1700 Clairmont Road, Decatur, Georgia  30033.  The Veterans and Military Programs Office will work with Voc Rehab and the Office of Student Accounts and Billing Services to assist eligible students. 

State of Georgia Programs

HOPE Scholarships

The State of Georgia provides the HOPE Scholarship to students who have graduated from a Georgia high school with a 3.0 cumulative grade point average on all core coursework. At 30, 60, or 90 attempted hours (including transfer work and GPA), a Georgia resident may gain eligibility for the HOPE Scholarship despite not meeting incoming freshman criteria. Students must use their HOPE scholarship within the time frame allotted to them on GAfutures.org. Students must complete the GSFAPP application found on the GAFutures.org website or the FAFSA.

Students remain eligible if they maintain a cumulative GPA of 3.0 at 30, 60, and 90 attempted semester hours. All HOPE Scholarship recipients must have a cumulative GPA of 3.0 at the end of each spring term in order to continue their eligibility. Exceptions to this are noted on the GAfutures.org website. The scholarship covers a portion of tuition only.

Zell Miller Scholarship

The Zell Miller Scholarship program is available to students who have graduated from a Georgia high school with a minimum 3.7 grade point average combined with a minimum score of 1200 on the math and reading portions of the SAT test or a 26 composite score on the ACT test in a single test administration. (Test score must have been prior to high school graduation.) This is available to students who graduated after 2011 only.

Students remain eligible if they maintain a cumulative GPA of 3.3 at 30,60, or 90 attempted semester hours. Zell Miller Scholarship recipients must have a cumulative GPA of 3.3 at the end of each spring term in order to continue their eligibility. The scholarship covers tuition only.

HOPE GED Voucher

The HOPE GED Grant Program provides recipients of General Education Development (GED) diplomas with a one-time award of $500 toward the cost of their postsecondary education. The purpose of the HOPE GED Grant Program is to encourage Georgia’s GED recipients to pursue education beyond the high school level at an Eligible Postsecondary Institution located in Georgia.

Refund Policy

Refunds of fees and charges for COMPLETE withdrawal from the university will be based on a pro rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total number of calendar days in the semester. Students who withdraw after 60% of the semester has been completed are not entitled to a refund of charges. Refund schedules and a copy of the Board of Regents policy may be obtained from the Office of Student Accounts and Billing Services, Student Solutions, or the Financial Aid Office.

For any questions regarding this policy, contact the Office of Student Accounts and Billing Services in Aycock Hall or call 678-839-4737.

In order to meet Federal Regulations, all refunds will be credited back to Federal Title IV Programs, State Programs, and Private and Institutional Programs in the following order:

• Direct Unsubsidized Stafford Loan
• Direct Subsidized Stafford Loan
• Direct Plus Loan
• Federal Pell Grant
• Federal SEOG
• Other Title IV assistance
• State Programs
• Private/Institutional Programs
• University of West Georgia Programs
• Student

Scholarships

The University of West Georgia offers outstanding students a wide variety of academic and performing arts scholarships. Most scholarships are awarded solely on merit and performance.

Some academic scholarships are available to students regardless of their major and others are for students majoring in particular fields. Still others are designed to encourage students from a specific county or minority group to attend West Georgia.

Performing arts scholarships are awarded to students in the fields of music, art, drama, and debate. Recipients are selected on a competitive basis by individual departments.

For more information on the scholarships offered through the Office of Financial Aid at the University of West Georgia, see the General Scholarship information, and download the application online at www.westga.edu/finaid.

Presidential Scholarships

The Presidential Scholarships are designed primarily to reward incoming freshmen who have demonstrated superior academic ability and potential for success at the University. For more information, see the Honors College section of this catalog.

Private Scholarships

Scholarships may be available from private sources such as organizations, church groups, employers, and businesses. The UWG Financial Aid website lists several with information on qualifications, how to apply, and deadlines. A limited number of search engines are also included.

Athletic Scholarships

University of West Georgia provides a number of athletic scholarships in several men’s and women’s sports in accordance with National Collegiate Athletic Association - Division II rules. Scholarship recipients are selected by the coaches of the various athletic teams.

Student Assistantships

These limited on-campus jobs are available regardless of financial circumstances. The types of jobs available are similar to those offered through the Federal Work Study Program.

Emergency Short-Term Loans

Short-term loan funds are available to assist currently enrolled students who need temporary financial assistance. The maximum amount a student may borrow depends upon the availability of funds but may not exceed $500 per semester. In general, loan funds are available within five to eight days. These loans must be repaid before the end of the semester. A minimal interest rate and/or service fee is charged. Previous borrowers may be denied an emergency short term loan if they have been delinquent on past loan repayments. Application is made through BanWeb. Contact the Office of Student Accounts and Billing Services for additional information.