Business Policy
The University year is divided into two semesters of approximately fifteen weeks each and a summer semester of approximately eight weeks. Expenses are charged and payable by the semester since each semester constitutes a separate unit of operation. A student may enroll at the beginning of any semester.
Students are responsible for meeting all financial obligations to the University when they fall due. West Georgia reserves and exercises the right to deny admission, to withhold transcripts and other educational records, to cancel the enrollments of students, and to delay the graduation of students who fail to meet promptly their financial obligations to the institution. Each student is responsible for keeping informed of all registration and fee payment dates, deadlines, and other requirements by referring to the official calendar and announcements published in the course bulletin, students UWG email account, and other printed and posted announcements.
Students who fail to satisfy financial obligations in a timely manner will be referred to an outside collection agency and will be held responsible for any additional charges not to exceed 33.3% associated with the collection of an unpaid debt.
To insure that financial operation is in conformity with the policies of the Board of Re-gents, certain regulations must be observed. Fees and charges must be paid by the published deadlines. Fees and charges may be paid in cash, by MasterCard, Discover, American Express, VISA, or by check in the exact amount of the student’s bill. If any check is not paid on presentation to the bank on which it is drawn, a service charge of $25 or 5%, whichever is greater, will be made. When one fee check or two non-fee checks have been returned by any student’s bank without payment, his check cashing privileges will be suspended for a year. Registration at the beginning of each semester is not complete until all fees and charges have been paid. If a student’s fee check is returned for non-payment by their bank, the registration is subject to cancellation and a late fee of $75 will be due in addition to a service charge of $25 or 5%, whichever is greater. In the event, a student’s registration is cancelled and the student seeks the reinstatement of classes, a $200 fee will be assessed to the student and is due upon reinstatement along with all other charges on the student’s account
Tuition and Other Student Fees
All students pay the established tuition and mandatory fees (e.g., health, athletic, technology, activity, campus center, transportation fees, and etc.) which are listed on the Bursar’s website at http://www.westga.edu/bursar/index.php.
A few courses require special fees, such as private music lessons, aquatic, and science courses, and are listed at http://www.westga.edu/bursar/index_23403.php. These fees are an estimation and are subject to change per Board of Regents.
Table of Charges
Registration at the beginning of each semester is not complete until all fees and charges have been paid, including for previous semesters. Fees and charges are due by the published deadlines. A late fee is charged beginning the day after new student registration. See the Bursar’s site at http://www.westga.edu/bursar/index_21481.php for graduate tuition and fees.
Residence Hall Charges Per Semester
Housing rates can be viewed on the Housing and Residence Life website. Contracts are for 9 months, although rates are listed per semester. The Housing Rates page includes the rates for the Application Fee, Special Interest Housing Fee, and Social Fee, which is assessed each semester to all on-campus residents except Greek Village residents (due to Comprehensive Fee). The social fee is used to support resident hall activities.
For a combined listing of meal plans and residence halls, see the Bursar’s site at http://www.westga.edu/assetsDept/bursar/Housing-Meal_Plan_FY14%282%29.pdf.
Additional Fee Requirements
Health Insurance Rates
All University System of Georgia institutions are required to participate in the Student Health Insurance Program (SHIP). Students are required to have insurance that meets the minimum standards. Students who are not covered by a policy held by a parent, spouse, company or organization on the approved waiver list (Organizations and Agencies Approved Waivers) or if the policy does not meet the minimum standards must purchase the USG SHIP policy. For more information, to include current rates, see the Student Health Insurance Program webpage at http://www.westga.edu/graposting.
For more information regarding the SHIP policy, please visit USG online at: http://www.usg.edu/student_affairs/students/frequently_asked_questions.
For more information regarding the insurance policy, please visit United Healthcare online at: https://www.uhcsr.com/westga.
Meal Plans
Requests for meal plans should be submitted at the Wolves Card Office, located on the top floor of the University Community Center, or online through My UWG/Ban Web PRIOR to registering for your classes so the cost can be included in registration fees.
Information on meal plans is available at www.westga.edu/aux/index_2521.php.
Parking and Transportation
Paying the semester transportation fee, provides students a parking permit to access over 6500 parking spaces. Additionally, a continuous bus shuttle operates on campus Sunday through Friday. UWG also provides a shuttle that services student from adjacent apartment complex to campus, and a twice a week shopper shuttle from campus to local retail businesses.
Mail Services
UWG Mail Services manages all mailing needs for the University of West Georgia. This department is also a Contract Postal Unit through the United States Postal Service, extending customer service not only to the university, but to the general public as well. The staff is knowledgeable in helping customers in methods of sending out mailings at the lowest cost possible.
Refunds
The refund amount for students who formally withdraw from the Institution shall be based on a pro rata percentage determined by the number of calendar days in the semester that the student completed along with the total number of calendar days in the semester. The unearned portion shall be refunded up to the 60% point in time. Students who withdraw after the 60% point in time are not entitled to a refund of charges. All refunds will be issued through the HigherOne Account.
Students who are members of the Georgia National Guard or other reserve components of the Armed Forces who receive emergency orders to active military duty are entitled to a full refund of matriculation fees paid for that semester, in accordance with guidelines previously listed.
For Financial Aid recipients, in order to meet Federal regulations, all refunds are credited back to the Federal Title IV programs, state programs, private, and institutional programs in the following order: Direct Stafford Loans, Federal Perkins Loans, Direct PLUS Loans, Federal Pell Grants, Federal SEOG, and other Title IV assistance, state, private, or institutional aid. Any refund remaining after these programs have been reimbursed goes to the student. All refunds will be issued via the student’s UWG HigherOne Account.
Tuition Classification of Students as In-State and Out-of-State
All applicants who are accepted for admission or readmission to the University of West Georgia for Fall, 2011, or any academic semester thereafter, and who seek to be classified as in-state for tuition purposes, will be required to provide validation of residency and lawful presence in both the State of Georgia and the United States.
The University System of Georgia allows students who have been admitted to the University of West Georgia as out-of-state for tuition purposes, to apply for in-state status through various tuition differential waivers. For more information, see the Registrar’s site at http://www.westga.edu/registrar/473.php.
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