Business Policy
The University year is divided into two semesters of approximately fifteen weeks each and a summer semester of approximately eight weeks. Expenses are charged and payable by the semester since each semester constitutes a separate unit of operation. A student may enroll at the beginning of any semester.
Students are responsible for meeting all financial obligations to the University when they fall due. West Georgia reserves and exercises the right to deny admission, to withhold transcripts and other educational records, to cancel the enrollments of students, and to delay the graduation of students who fail to meet promptly their financial obligations to the institution. Each student is responsible for keeping informed of all registration and fee payment dates, deadlines, and other requirements by referring to the official calendar and announcements published in the course bulletin, students UWG email account, and other printed and posted announcements.
Students who fail to satisfy financial obligations in a timely manner will be referred to an outside collection agency and will be held responsible for any additional charges not to exceed 33.3% associated with the collection of an unpaid debt.
To insure that financial operation is in conformity with the policies of the Board of Regents, certain regulations must be observed. Fees and charges must be paid by the published deadlines. Fees and charges may be paid in cash, by MasterCard, Discover, American Express, VISA, or by check in the exact amount of the student’s bill. If any check is not paid on presentation to the bank on which it is drawn, a service charge of $25 or 5%, whichever is greater, will be made. When one fee check or two non-fee checks have been returned by any student’s bank without payment, his check cashing privileges will be suspended for a year. Registration at the beginning of each semester is not complete until all fees and charges have been paid. If a student’s fee check is returned for non-payment by their bank, the registration is subject to cancellation and a late fee of $75 will be due in addition to a service charge of $25 or 5%, whichever is greater. In the event, a student’s registration is cancelled and the student seeks the reinstatement of classes, a $200 fee will be assessed to the student and is due upon reinstatement along with all other charges on the student’s account.
Tuition and Other Student Fees
All students pay the established tuition and mandatory fees (e.g., health, athletic, technology, activity, campus center, transportation fees, and etc.) which are listed on the Bursar’s website at http://www.westga.edu/bursar/index.php. A few courses require special fees, such as private music lessons, aquatic, and science courses, and are listed at http://www.westga.edu/bursar/index_23403.php. These fees are an estimation and are subject to change per the Board of Regents.
Table of Charges
Registration at the beginning of each semester is not complete until all fees and charges have been paid, including for previous semesters. Fees and charges are due by the published deadlines. A late fee is charged beginning the day after new student registration. See the Bursar’s site at http://www.westga.edu/bursar/index_21481.php for tuition and fees.
Residence Hall Charges Per Semester
Housing rates can be viewed on the Housing and Residence Life website. Contracts are for 9 months, although rates are listed per semester. The Housing Rates page includes the rates for the Application Fee, Special Interest Housing Fee, and Social Fee, which is assessed each semester to all on-campus residents except Greek Village residents (due to Comprehensive Fee). The social fee is used to support resident hall activities.
For a combined listing of meal plans and residence halls, see the Bursar’s site at http://www.westga.edu/assetsDept/bursar/Housing-Meal_Plan_FY14%282%29.pdf.
Meal Plans
Requests for meal plans should be submitted at the Wolves Card Office, located on the top floor of the University Community Center, or online through My UWG/Ban Web PRIOR to registering for your classes so the cost can be included in registration fees.
Meal Membership Policies
- Meal Memberships cannot be downgraded or cancelled after the Drop/Add period.
- Meal Memberships cannot be used by anyone other than the purchaser of the plan; violators will be subject to campus judicial review.
- Meal Memberships are loaded onto students’ ID cards.
- ID replacement charges are $20.00 each.
- Balances in dining dollar accounts will be forfeited if the student is not enrolled in the next consecutive semester.
- Membership meals must be used during the semester in which they are purchased.
- Meal Plan membership changes or cancellations made before the end of drop/add period will be charged on a prorated basis.
- Requests to be exempt from a required meal plan must be emailed by the student to the Assistant Vice President for Auxiliary Services (mail to: mreeves@westga.edu), who will in-turn forward to the Meal Plan Appeals Committee for a final decision; grant/deny
- All membership plan pricing is subject to final approval by the Board of Regents and is subject to change.
Fall 2016-Spring 2017
Residential Freshmen:
University of West Georgia requires all freshmen students, that live outside of towns designated on the Housing and Residence Life website, to reside on campus and participate in a freshman meal plan. This policy applies to all residential freshmen that have not completed two (2) semesters of residence or thirty (30) credit hours of academic work
Freshman Meal Plans:
All Access Membership ~ $2,176.00 per semester
Unlimited meals at Z-6 or East Common. Membership includes $200 Dining Dollars* to be used at Z-6 or East Commons, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets. BONUS-2 Guest Passes to be used at Z-6 or East Commons for family or friends. Also includes a lunch-time meal exchange.
Wolves Membership ~ $1,936.00 per semester
14 meals a week at Z-6 or East Commons. Membership includes $250 Dining Dollars* to be used at Z-6 or East Commons, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets. BONUS-2 Guest Passes to be used at Z-6 or East Commons for family or friends. Also includes a lunch-time meal exchange.
Basic Membership ~ $1,636.00 per semester
14 meals a week at Z-6 or East Commons. ***Restricted to residential Freshmen ONLY.***
~~Freshmen living on campus with less than 30 credit hours must participate in the All Access, Wolves, or the Basic Membership. Meal plan appeals should be sent, via email, to the Associate Vice President for Auxiliary Services - mreeves@westga.edu ~~
Upper Classmen - May choose any of the above plans and also have the choice of the following:
Cub Membership~ $1,508.00 per semester
10 meals a week at Z-6 or East Commons. Membership includes $300 Dining Dollars* to be used at Z-6 or East Commons, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets. BONUS-2 Guest Passes to be used at Z-6 or East Commons for family or friends. Also includes a lunch-time meal exchange.
Pup Membership ~ $1020.00 per semester
7 meals a week at Z-6 or East Commons. Membership includes $150 Dining Dollars* to be used at Z-6 or East Commons, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets. BONUS-2 Guest Passes to be used at Z-6 or East Commons for family or friends. Also includes a lunch-time meal exchange.
Budget Membership ~ $732.00 per semester
5 meals a week at Z-6 or East Commons. Membership includes $100 Dining Dollars* to be used at Z-6 or East Commons, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets. BONUS-2 Guest Passes to be used at Z-6 or East Commons for family or friends. Also includes a lunch-time meal exchange.
Block 50 Membership ~ $376.00 per semester
50 meals per semester at Z-6 or East Commons Dining Halls.
Block 20 Membership ~ $156.00 per semester
20 meals per semester at Z-6 or East Commons Dining Halls.
West GA Debit Plan ~ $200.00 per semester
$200 Dining Dollars* to be used at Z-6 or East Commons Dining Halls, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets.
West GA Debit Reload ~ $50.00 per reload
$50 Dining Dollars* to be used at Z-6 or East Commons Dining Halls, Market Fresh Deli, Starbucks, Wolves Den, or any of the on campus Markets.
*Balances left in Dining Dollars accounts are forfeited if student is not enrolled in the next consecutive semester.
Parking and Transportation
Paying the semester transportation fee, provides students a parking permit to access over 6500 parking spaces. Additionally, a continuous bus shuttle operates on campus Sunday through Friday. UWG also provides a shuttle that services student from adjacent apartment complex to campus, and a twice a week shopper shuttle from campus to local retail businesses.
Mail Services
UWG Mail Services manages all mailing needs for the University of West Georgia. This department is also a Contract Postal Unit through the United States Postal Service, extending customer service not only to the university, but to the general public as well. The staff is knowledgeable in helping customers in methods of sending out mailings at the lowest cost possible.
Refunds
The refund amount for students who formally withdraw from the Institution shall be based on a pro rata percentage determined by the number of calendar days in the semester that the student completed along with the total number of calendar days in the semester. The unearned portion shall be refunded up to the 60% point in time. Students who withdraw after the 60% point in time are not entitled to a refund of charges. All refunds will be issued through the HigherOne account.
If a student leaves the residence hall and does not withdraw from school, they are still held responsible for the remainder of the yearly room charge. Students wishing to be considered for a housing release must apply at the Department of Residence Life. All housing refunds will be issued through the student’s HigherOne account.
If a student withdraws during a semester, refund of board charges is made on a prorated basis, determined by the date of official withdrawal.
Refunds will be made approximately at the end of the sixth week of the semester. All re-funds will be issued through the HigherOne account.
A refund of all semester fees, matriculation fees, and other required fees shall be made in the event of a death of a student at any time during an academic semester.
Students who are members of the Georgia National Guard or other reserve components of the Armed Forces who receive emergency orders to active military duty are entitled to a full refund of matriculation fees paid for that semester, in accordance with guidelines previously listed.
For Financial Aid recipients, in order to meet Federal regulations, all refunds are credited back to the Federal Title IV programs, state programs, private, and institutional programs in the following order: Direct Stafford Loans, Federal Perkins Loans, Direct PLUS Loans, Federal Pell Grants, Federal SEOG, and other Title IV assistance, state, private, or institutional aid. Any refund remaining after these programs have been reimbursed goes to the student. All refunds will be issued through the HigherOne account.
Tuition Classification of Students as In-State and Out-of-State
All applicants who are accepted for admission or readmission to the University of West Georgia for Fall, 2011, or any academic semester thereafter, and who seek to be classified as in-state for tuition purposes, will be required to provide validation of residency and lawful presence in both the State of Georgia and the United States. The University System of Georgia allows students who have been admitted to the University of West Georgia as out-of-state for tuition purposes, to apply for in-state status through various tuition differential waivers. For more information, see the Registrar’s site at http://www.westga.edu/registrar/473.php.
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